Office Admin and HR Assistant

AVIAREPS has more than 30 years’ experience providing professional passenger GSA services and tourism marketing to clients around the globe. As the world’s leading GSA and Tourism representation organization with 67 offices in 61 countries, AVIAREPS represents airlines as well as destinations, hotels, attractions, airports, cars, trains, cruise lines, retailers and import/export organizations, and offers a full suite of B2B and B2C services which includes sales & reservations, marketing, digital, and PR.


Job title: Office Admin and HR Assistant

Salary: Up to £32K

Location: Hammersmith/On-site

Contract Type: Full time

Reporting to: General Manager and Head of Finance


About the role

We are seeking a detail-oriented and proactive Office Admin and HR Assistant to join our team and provide essential office support. The ideal candidate will have a strong administrative background, excellent communication skills, excellent computer skills, particularly in Excel and Word, and good English language proficiency in speaking and writing. As an Office Admin and HR Assistant, you will play a crucial role in ensuring smooth office operations and you will be an integral part of the team supporting with all HR administration and updating the HRIS, as well as facing off to the business as a first point of contact.


What we offer

  • Salary up to £32K
  • 37.5 hours per week
  • 21 days annual leave increasing to a maximum of 25 days, plus 8 bank holidays.
  • Life insurance
  • Birthday Vouchers
  • Corporate social events
  • Employee Assistance Program
  • Pension after 3months
  • Working with a professional, positive and multi-cultural team
  • Great promotional opportunities as the business grows.


What you’ll be doing

Office Admin

  • You’ll be responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
  • You’ll be responsible for general office administrative duties from organising files to managing office maintenance, mailing, shipping, supplies, equipment, you'll be the go-to person for all things admin-related.
  • You’ll coordinate with IT department on all office equipment and updating the inventory list.
  • You’ll collaborate with team members to streamline office processes and improve efficiency.
  • You’ll arrange staff events and client visits.


HR Assistant

  • You’ll Manage the employee full life cycle including pre-employment checks (right to work, DBS, references), onboarding to exit interviews, employee relations.
  • You’ll help maintain employee records according to policy and legal requirements.
  • You’ll be processing staff absence and holiday requests.
  • You’ll maintain up to date and accurate contract, maternity, paternity and other information liaising with external payroll provider and Head of Finance as appropriate.
  • You’ll take notes during the disciplinary and grievance hearings as required.
  • You’ll be supporting with the recruitment process and liaising with recruitment agencies.
  • You’ll maintain accurate GDPR compliant records for all staff using designated databases


What you’ll have

  • You’ll have excellent communication skills, and you are approachable and professional.
  • You’ll be an IT and MS Office savvy. 
  • You’ll have previous HR experience, or you’ll be recently graduated in Business Management.
  • You'll be fluent in written and spoken English.
  • You’ll be self-motivated with the ability to work unsupervised.
  • You’ll be able to prioritize workflow while meeting the deadlines.
  • You’ll be flexible and a good team player.


Note: Applicants must have the right to reside and work in the UK without restriction.

 If you meet the above requirements and are passionate about practicing your Admin and HR skills in Travel industry, we would love to hear from you.






Rahil Mokhtari                      

The Foundry

77 Fulham Palace Road

London, W6 8JA

United Kingdom

P|+ 44 - 7852 - 55 25 33

LinkedIn l Rahil Mokhtari


Are you interested in this job position? Get in touch with Rahil Mokhtari and find out more details about this opening!